SECTION 20.214. Notice and Information Posting and Distribution

(a) Each state agency shall post its own notices or solicitations on the ESBD.

(b) Each state agency that issues a solicitation estimated to exceed $25,000 shall post on the ESBD and issue to all bidders in the relevant categories and regions that were listed on the Centralized Master Bidders List at the time of the solicitation:

(1) either the entire solicitation or a notice that includes all information necessary to make a responsive response, including the following minimum information required for each procurement as outlined in Government Code, §2155.083(g) and §2155.075:

(A) a brief description of the goods or services to be procured and any applicable NIGP class and item code for the goods and services;

(B) the last date and time on which responses will be accepted;

(C) the estimated quantity of goods or services to be procured;

(D) the estimated date on which the goods or services to be procured will be needed; and

(E) the name, business mailing address, e-mail address, and business telephone number of the state agency employee a person may contact to inquire about all necessary information related to making a response; or

(2) a notice when the state agency has either awarded or decided to not award a contract resulting from the solicitation; and

(3) notice of each addendum to the solicitation.

(c) At least two months before a state agency issues a solicitation estimated to exceed $20 million in value, it shall post a notice of intent to procure the goods and services to be solicited on the ESBD, including applicable NIGP class and item codes. The notice must appear on the ESBD for at least two months. This subsection does not apply to a solicitation issued by the comptroller under Government Code, §2155.061.

(d) Posting notices or information on the ESBD does not fulfill a requirement to distribute the posted material to vendors on the CMBL. A state agency that is required to distribute notices or information to vendors on the CMBL must do so by mail or email even if it posts the same notices or information on the ESBD.

Source Note: The provisions of this §20.214 adopted to be effective January 24, 2017, 42 TexReg 233; amended to be effective May 1, 2022, 47 TexReg 2559