SECTION 16.44. Records Retention; Audit

(a) Grant recipients must maintain all financial records, supporting documents, and all other records pertinent to the project or award for the later of:

(1) five years following the submission of a final report;

(2) if any litigation, claim, or audit is started, or any open records request is received, before the expiration of the five-year records retention period, one year after the completion of the litigation, claim, audit, or open records request and resolution of all issues which arise from it; or

(3) the period required by the specific federal funding source applicable to the grant.

(b) At any time during the grant agreement and for a period of five years after the project has been completed, the office or its designee may, upon reasonable notice, request any records from or audit the books and records of a grant recipient to verify that the grant recipient has complied with the terms, conditions, and requirements of the grant agreement and this subchapter. Grant recipients shall provide the requested records or information to the office not later than 30 days after a written request is made by the office.

Source Note: The provisions of this §16.44 adopted to be effective February 19, 2023, 48 TexReg 685