SECTION 361.155. Maintenance of Records

(a) A contractor must maintain all records until the later of the following occurs:

(1) seven years elapse from the expiration or termination date of the records; or

(2) all litigation, claims, and audit findings involving the records are resolved.

(b) Upon termination of a contract, the contractor must ensure the following:

(1) records are stored and are accessible;

(2) someone is responsible for adequately maintaining the records;

(3) the DADS contract manager is notified in writing regarding the location of the records and who DADS may contact to access the records; and

(4) if there is a change in the location of the records or a change in the person assigned to provide access to the records, the DADS contract manager is provided the updated information in writing within 10 calendar days after the change.

Source Note: The provisions of this §361.155 adopted to be effective September 1, 2006, 31 TexReg 6797; amended to be effective February 9, 2015, 40 TexReg 609; transferred effective March 15, 2022, as published in the February 25, 2022 issue of the Texas Register, 47 TexReg 983