SECTION 85.2. Public Health Funding and Policy Committee

(a) The committee.

(1) The Public Health Funding and Policy Committee (committee) shall be appointed under and governed by this section.

(2) The committee is established under the Health and Safety Code, Chapter 117, which requires the Commissioner of the Department of State Health Services (commissioner) to establish the Public Health Funding and Policy Committee.

(b) Applicable law. The committee is subject to the Health and Safety Code, Chapter 117, and Government Code, Chapter 2110, concerning state agency advisory councils.

(c) Purpose. The purpose of the committee is to provide policy level advice and assistance to the Department of State Health Services (department) in the organization and funding of local public health in Texas and the relationship between local public health entities and the department.

(d) Tasks. As required by the Health and Safety Code, §117.101, the committee shall:

(1) define the core public health services a local health entity should provide in a county or municipality;

(2) evaluate public health in this state and identify initiatives for areas that need improvement;

(3) identify all funding sources available for use by local health entities to perform core public health functions;

(4) establish public health policy priorities for this state; and

(5) at least annually, make formal recommendations to the department regarding:

(A) the use and allocation of funds available exclusively to local health entities to perform core public health functions;

(B) ways to improve the overall public health of citizens in this state;

(C) methods for transitioning from a contractual relationship between the department and the local health entities to a cooperative-agreement relationship between the department and the local health entities; and

(D) methods for fostering a continuous collaborative relationship between the department and the local health entities.

(6) The committee shall carry out any other tasks assigned by the commissioner.

(e) Committee abolished. As required by the Health and Safety Code, §117.002, the committee shall be subject to the Texas Sunset Act, Government Code, Chapter 325. Unless continued in existence as provided by the Government Code, Chapter 325, the committee is abolished and this section expires September 1, 2023.

(f) Composition. As required by the Health and Safety Code, §117.052, the committee shall be composed of nine members, appointed by the commissioner to include:

(1) two regional health directors, each of whom is serving as a health authority in a municipality or county;

(2) one local health entity representative of a municipality or county with a population of 50,000 or less;

(3) one local health entity representative from a municipality or county with a population greater than 50,000 but less than 250,000;

(4) one local health entity representative from a municipality or county with a population of at least 250,000;

(5) two local health entity representatives, each of whom serves in a municipality or county as the health authority; and

(6) two representatives of schools of public health at institutions of higher education in this state.

(g) Terms of Office. As required by the Health and Safety Code, §117.053, the term of office of each member shall be six years.

(1) Committee members serve staggered six-year terms, with the terms of three members expiring on February 1 of each odd-numbered year.

(2) If a vacancy occurs on the committee, a person shall be appointed to fill the vacancy for the unexpired term in the same manner as the original appointment.

(h) Officers. As required by the Health and Safety Code, §117.055, the committee shall select from its members the presiding officer and an assistant presiding officer.

(1) The presiding officer shall serve until December 31 of each even-numbered year. The assistant presiding officer shall serve until December 31 of each odd-numbered year. Both the presiding officer and the assistant presiding officer may holdover until his or her replacement is elected by the committee.

(2) The presiding officer shall preside at all committee meetings which he or she attends, call meetings in accordance with this section, appoint subcommittees of the committee as necessary, and cause proper reports to be made to the council. The presiding officer may serve as an ex-officio member of any subcommittee of the committee.

(3) If the office of presiding officer or assistant presiding officer becomes vacant, it may be filled by vote of the committee.

(4) The committee may reference its officers by other terms, such as chairperson and vice-chairperson.

(i) Meetings. As required by the Health and Safety Code, §117.056, the committee shall meet as necessary to conduct committee business.

(1) The committee shall meet at least quarterly, or more frequently, at the call of the presiding officer.

(2) To ensure appropriate representation from all areas of this state, the committee may meet by videoconference or telephone conference call. A meeting held by videoconference or telephone conference call under this subsection must comply with the requirements applicable to a telephone conference call under Government Code, §551.125(c), (d), (e), and (f). Government Code, §551.125(b) and §551.127 do not apply to the committee.

(3) Each member of the committee shall be informed of a committee meeting at least five working days before the meeting.

(4) A simple majority of the members of the committee shall constitute a quorum for the purpose of transacting official business.

(5) The committee is authorized to transact official business only when in a legally constituted meeting with a quorum present.

(6) The agenda for each committee meeting shall include an opportunity for any person to address the committee on matters relating to committee business. The presiding officer may establish procedures for such public comment, including a time limit on each comment.

(j) Attendance. Members shall attend committee meetings as scheduled. Members and subcommittee members shall attend meetings of subcommittees to which the members and subcommittee members are assigned.

(1) A member shall notify the presiding officer, or appropriate department staff, if he or she is unable to attend a scheduled meeting.

(2) It shall be grounds for removal from the committee if a member or subcommittee member cannot discharge the member's duties for a substantial part of the term for which the member is appointed because of illness or disability, absence from more than half of the committee and subcommittees meetings during a calendar year, or absence from at least three consecutive committee meetings.

(3) The validity of an action of the committee is not affected by the fact that it is taken when a ground for removal of a member exists.

(k) Staff. Staff support for the committee shall be provided by the department. In accordance with the Health and Safety Code, §117.104, using existing personnel and videoconferencing equipment, local health entities, or their designees, may assist the committee in the performance of its duties under this section.

(l) Procedures. Roberts Rules of Order shall be the basis of parliamentary decisions except where otherwise provided by law or rule.

(1) Any action taken by the committee must be approved by a majority vote of the members present once a quorum is established.

(2) Each member shall have one vote.

(3) A member may not authorize another individual to represent the member by proxy.

(4) The committee shall make decisions in the discharge of its duties without discrimination based on any person's race, creed, gender, religion, national origin, age, physical condition, or economic status.

(5) Minutes of each committee meeting shall be taken by department staff.

(A) A draft of the minutes approved by the presiding officer shall be provided to the council and each member of the committee within 30 days of each meeting.

(B) After approval by the committee, the minutes shall be signed by the presiding officer.

(m) Subcommittees. The committee may establish subcommittees as necessary to assist the committee in carrying out its duties.

(1) The presiding officer shall appoint members of the committee to serve on subcommittees and to act as subcommittee chairpersons. The presiding officer also may appoint nonmembers of the committee to serve on subcommittees, subject to the approval of the commissioner.

(2) Subcommittees shall meet when called by the subcommittee chairperson or when so directed by the committee.

(3) A subcommittee chairperson shall make regular reports to the committee at each committee meeting or in interim written reports as needed. The reports shall include an executive summary or minutes of each subcommittee meeting.

(n) Statement by members.

(1) The Health and Human Services Commission (commission), the State Health Services Council (council), the department, and the committee shall not be bound in any way by any statement or action on the part of any committee member or subcommittee member except when a statement or action is in pursuit of specific instructions from the commission, council, department, or committee.

(2) The committee and its members or subcommittee members may not participate in legislative activity in the name of the commission, the council, the department, or the committee except with approval through the department's legislative process. Committee members are not prohibited from representing themselves or other entities in the legislative process.

(3) A committee member or subcommittee member should not accept or solicit any benefit that might reasonably tend to influence the member in the discharge of the member's official duties.

(4) A committee member or subcommittee member should not disclose confidential information acquired through his or her committee membership.

(5) A committee member or subcommittee member should not knowingly solicit, accept, or agree to accept any benefit for having exercised the member's official powers or duties in favor of another person.

(6) A committee member or subcommittee member who has a personal or private interest in a matter pending before the committee shall publicly disclose the fact in a committee meeting and may not vote or otherwise participate in the matter. The phrase "personal or private interest" means the committee member has a direct pecuniary interest in the matter, but does not include the committee member's engagement in a profession, trade, or occupation when the member's interest is the same as all others similarly engaged in the profession, trade, or occupation.

(o) Reports to department. The committee shall file an annual written report with the department.

(1) The report shall list the meeting dates of the committee and any subcommittees, the attendance records of its members, a brief description of actions taken by the committee, a description of how the committee has accomplished the tasks given to the committee by the council, the status of any rules which were recommended by the committee to the council, and anticipated activities of the committee for the next year.

(2) The report shall identify all costs related to the committee's existence, including the cost of agency staff time spent in support of the committee's activities and the source of funds used to support the committee's activities.

(3) The report shall cover the meetings and activities in the immediately preceding fiscal year and shall be filed with the council each January. The report shall be signed by the presiding officer.

(p) In accordance with the Health and Safety Code, §117.1033, beginning in 2012, not later than November 30 of each year the committee shall file a report on the implementation of the Health and Safety Code, Chapter 117 with the governor, the lieutenant governor, and the speaker of the house of representatives.

(q) Reimbursement for expenses. In accordance with the Health and Safety Code, §117.054, a committee member is not entitled to compensation for service on the committee and is not entitled to reimbursement for any travel expenses.

Source Note: The provisions of this §85.2 adopted to be effective May 30, 2013, 38 TexReg 3353