SECTION 391.603. Contract Monitoring Roles and Responsibilities

The contract monitoring roles and responsibilities of the HHSC internal audit staff and other inspection, investigative, or compliance staff are as follows:

(1) The Internal Audit Division will perform internal audit activities, which will include assisting and consulting regarding contract monitoring issues, based on the results of a risk assessment or upon request for consulting services. The Internal Audit Division will also perform audits of the contract management function and systems when audits are warranted by the results of risk assessment or included in the audit plan approved by HHSC's Executive Commissioner pursuant to Texas Government Code §2102.005 and §2102.008.

(2) The Procurement and Contracting Services Division will seek to improve contract compliance by maintaining a system of record serving as a central repository for HHS contracts so HHS can perform management, reporting, and contract compliance reviews.

(3) HHS reports criminal activity related to HHS contracts to the appropriate authorities as set out in statute.

(4) The contract manager or project manager that oversees a contract will monitor and report to other appropriate HHS divisions regarding contract compliance.

(5) HHSC's Historically Underutilized Business Program will assist the administering division or divisions and contract management staff in monitoring HHS contracts in connection with applicable historically underutilized and minority business contract requirements.

(6) HHSC's Compliance and Quality Control Division will continually review procurement policies and procedures, templates and forms, manuals, and large solicitation documents to ensure compliance with state law and the State of Texas Procurement and Contract Management Guide.

Source Note: The provisions of this §391.603 adopted to be effective May 12, 2021, 46 TexReg 3017