SECTION 89.1603. Transfer of Student Records and Transcripts

(a) School districts and open-enrollment charter schools shall ensure that school records for students who are identified as homeless or in substitute care are transferred to the student's new school after receiving a request for records.

(b) Student records must be requested, sent, and received using the Texas Records Exchange (TREx) system.

(c) School districts and open-enrollment charter schools are required to transfer student records within 10 working days of receipt of a request from a district or charter school to which a student who is homeless or in substitute care enrolls, as required by Texas Education Code (TEC), §25.002(a-1). The discretionary authority under TEC, §31.104(d), to withhold records of a student if the student has not returned or paid for instructional materials or technological equipment does not exempt a district or charter school from the mandatory provision in TEC, §25.002, to send records to another public school in which the student enrolls.

(d) If a school district or an open-enrollment charter school fails to receive the required information within 10 working days, the requesting district or charter school may report the noncompliant district or charter school to the division responsible for TREx support at the Texas Education Agency.

(e) Proof of enrollment in a different school district or open-enrollment charter school permits retroactive withdrawal to the date a student enrolled in the new school. The date of enrollment in the new district or charter school is considered the date of withdrawal from the previous district or charter school.

Source Note: The provisions of this §89.1603 adopted to be effective March 30, 2020, 45 TexReg 2159; amended to be effective January 1, 2023, 47 TexReg 8659