SECTION 22.9. Institutional Responsibilities

(a) Probation Notice. If the institution is placed on probation by its accrediting agency, it must immediately notify Board staff and advise state financial aid recipients of this condition and maintain evidence to demonstrate that state financial aid program recipients were so informed.

(b) Disbursements to Students.

(1) Documentation. The institution must maintain records to prove the crediting of state financial aid program funds to the student's school account.

(2) Procedures in Case of Illegal Disbursements. If the Commissioner has reason for concern that an institution has disbursed state financial aid program funds for unauthorized purposes, Board staff will notify the Program Officer and offer an opportunity for a hearing pursuant to the procedures outlined in Chapter 1 of this title (relating to Agency Administration). Thereafter, if Board staff determine that funds have been improperly disbursed, the institution shall become primarily responsible for restoring the funds to the Board. No further disbursements of funds from the program in question shall be permitted to students at that institution until the funds have been repaid.

(c) Reporting Requirements/Deadlines. All institutions must submit such reports and information as the Board may require in connection with the administration or evaluation of the state financial aid programs. These materials must be submitted within the time allotted by THECB for each such report or information request. The Program officer agrees that all reports and information provided to the Board shall reflect properly the facts and those reports may be relied upon as being complete and accurate.

(d) Program Reviews. If selected for such by Board staff, participating institutions must submit to program reviews of activities related to state financial aid programs.

Source Note: The provisions of this §22.9 adopted to be effective December 5, 2019, 44 TexReg 7380