SECTION 21.707. Records Retention

All employers participating in the Texas WORKS Internship program shall:

(1) Maintain its records and accounts of all transactions related to intern placement, benefit and wages for not less than seven (7) years after agreement expiration to ensure a full accounting of all funds received, disbursed, and expended by the employer. A participating employer shall immediately make available, upon request of the Coordinating Board, its representative(s), or an auditing entity authorized by law or regulation, all documents and other information related to the Texas Works Internship program.

(2) Immediately make available upon request, records and accounts for inspecting, monitoring, programmatic or financial auditing, or evaluation by the Coordinating Board, its representative(s) and an auditing entity authorized by law or regulation for a period not less than seven (7) years, or whichever is later:

(A) after completion of all services under the Texas Works Internship program; or

(B) after the date of the receipt of the participating employer's final claim for reimbursement or submission of the final expenditure report; or

(C) upon final resolution of all invoice questions related to the Texas Works Internship program.

Source Note: The provisions of this §21.707 adopted to be effective March 2, 2020, 45 TexReg 1412