SECTION 351.7. Residents' Records

(a) Facility Records. The facility shall maintain:

(1) dated and signed record of entries by the staff supervising the residents;

(2) a daily report of admissions and releases; and

(3) a single document to identify all residents in the facility and their housing assignment.

(b) Admission Records. At the time of admission, the following information will be documented in each resident's admission record:

(1) date and time of admission;

(2) name;

(3) nicknames and aliases;

(4) social security number;

(5) last known address;

(6) detention criteria as required by the Texas Family Code §53.02(b);

(7) referring offense;

(8) name of attorney;

(9) name, title, and signature of delivering individual;

(10) gender;

(11) race:

(12) date of birth;

(13) place of birth;

(14) citizenship;

(15) current education level;

(16) last school attended;

(17) name, relationship, address, and phone number of parents, guardian, or persons with whom the resident resides at admission; and

(18) health assessment.

(c) Residents Records Maintenance. Resident records shall be maintained in accordance with:

(1) a uniform format for identifying and separating files, and

(2) procedures to ensure confidentiality of records.

(d) Resident Record Contents. Each resident's record shall include at least the following:

(1) offense report, offense narrative, arrest warrant, or directive to apprehend;

(2) signed inventory of cash and property surrendered signed by the resident and short-term detention officer;

(3) list of approved visitors;

(4) name of assigned probation officer;

(5) record of resident's notification of program rules and disciplinary policy;

(6) record of resident's notification of the facility's grievance procedures;

(7) behavioral record including any special incidents, discipline, or grievances;

(8) referrals to other agencies;

(9) a copy of the completed TJPC standard screening tool; and

(10) final release or transfer report.

Source Note: The provisions of this §351.7 adopted to be effective September 1, 2003, 28 TexReg 2953