SECTION 51.14. Enhanced Contract Monitoring Procedures

(a) The Teacher Retirement System of Texas (TRS) shall assess each contract to determine whether enhanced contract monitoring is necessary.

(b) TRS shall use the following factors to determine whether enhanced contract monitoring is necessary:

(1) the complexity of the services;

(2) the dollar value of the contract;

(3) whether the services or contractor are new or significantly changed;

(4) whether the TRS staff managing the contract are new or significantly changed; and

(5) any other factors that may impact the project.

(c) If TRS determines that a contract requires enhanced monitoring, TRS may require that the vendor provide status reports on a scheduled basis to determine whether performance measures are being met. Enhanced monitoring may also include site visits, additional meetings with the vendor, and other documentation requirements needed to assess progress toward meeting performance measures.

(d) The Director of Procurement and Contracts (Director) shall notify TRS Executive Management of contracts requiring enhanced monitoring under this section. The Director shall also immediately notify the TRS' Board of Trustees of any serious issue or risk that is identified in a contract monitored under this section.

(e) This section does not apply to an interagency agreement, interlocal agreement, a memorandum of understanding with another state agency, or a contract for which there is no cost to TRS.

Source Note: The provisions of this §51.14 adopted to be effective October 20, 2019, 44 TexReg 6032