SECTION 20.561. Certification of Contract File

(a) Each state agency shall include in the contract file for each of its contracts with a value exceeding $50,000 a checklist to ensure the agency's compliance with state laws and rules relating to the acquisition of goods and services by the agency.

(b) A state agency's procurement director may delegate to a person in the agency's procurement division the authority to certify the contract file checklist under Government Code, §2262.053(f) under the following conditions:

(1) the agency has developed a checklist of documents required by state law or applicable agency rules to be maintained in the contract file;

(2) the agency's procurement division has a documented system for ensuring that contract files include complete copies of all documents required by the checklist, and that the contract file is retained by the agency as required by law; and

(3) the delegation is in writing.

Source Note: The provisions of this §20.561 adopted to be effective April 26, 2020, 45 TexReg 2566