SECTION 20.166. Contract Management and Termination

(a) Recommendations and assistance. An agency may request recommendations and assistance from CAT regarding contract management and termination.

(b) Additional monitoring - training requirement. An agency that is reported by the State Auditor's Office as requiring additional monitoring during contract management and termination shall ensure that each of its contract managers has received additional training specified by and provided by the comptroller before December 31st of the year it is reported, or before another date agreed between the agency and the comptroller.

(c) Additional monitoring - submission of procedures. An agency that is reported by the State Auditor's Office as requiring additional monitoring during contract management and termination shall submit to CAT before November 30th of the year it is reported, or before another date agreed between the agency and the comptroller:

(1) the procedure by which it will identify each contract that requires enhanced contract or performance monitoring; and

(2) its handbook of policies and practices for contract management and termination.

(d) Additional Monitoring - Closeout Report. An agency that is currently reported by the State Auditor's Office as requiring additional monitoring during contract management and termination shall, within 30 days of the closeout of a contract it has identified as one that requires enhanced contract or performance monitoring, place the following information in the contract file, and provide it to the State Auditor, the comptroller, or CAT upon request:

(1) each of its performance expectations for the contract;

(2) the performance indicators it monitored during the contract;

(3) the methods it used to monitor performance indicators;

(4) whether the contractor met its performance expectations;

(5) a summary of corrective action plans and corrective actions taken by the contractor;

(6) any liquidated damages assessed or collected from the contractor; and

(7) a summary of lessons learned during management of the contract that the agency will apply to future procurements.

Source Note: The provisions of this §20.166 adopted to be effective August 27, 2020, 45 TexReg 5927