SECTION 25.16. Reimbursement Requests

(a) Reimbursement requests will consist of a breakdown of project cost elements and will be in a summary format requiring minimal supporting detail.

(b) The agency reserves the right to require full documentation if deemed necessary.

(c) Reimbursement request records, certification, and all documentation substantiating reimbursement requests will be maintained in the office of the county or city internal auditor or if the county or city does not have an internal auditor, in the office of its chief financial officer.

(d) All reimbursement request and certification documents will be provided by the agency.

(e) Reimbursement requests must be submitted to the agency no later than sixty (60) days after the end of each quarter of the state fiscal year in which the expenses are incurred. Failure to submit reimbursement requests on a timely basis may result, at the sole discretion of the agency, in a denial of reimbursement for the expenses incurred during the applicable period and a reallocation of the available funds in accordance with §25.4 of this title (relating to Allocation of Available Funds) to other participants that have submitted timely reimbursement requests.

Source Note: The provisions of this §25.16 adopted to be effective April 14, 1992, 17 TexReg 2241; amended to be effective May 5, 1997, 22 TexReg 3714; amended to be effective August 31, 2004, 29 TexReg 8372