SECTION 96.21. Duties of the Filing Officer

(a) Provided that there is no ground to refuse acceptance of a transition property notice under §96.40 of this title, a transition property notice is filed upon receipt by the filing officer with the filing fee and the filing officer shall assign a file number to the transition property notice document and index it in the UCC information management system.

(b) The filing officer will maintain a unique computer index of transition property notices along with financing statements and other security interest notice filings by assignment of a unique identifying transaction code ("T").

(c) The filing officer will mark each transition property notice with a file number as described in §96.1 of this title. Identification of the transition property notice is stamped on written transition property notice documents or otherwise permanently associated with the record maintained for transition property notice documents in the UCC information management system. A record is created in the UCC information management system for each transition property notice and all information comprising such record is maintained in such system. Such record is identified by the same information assigned to the transition property notice. A document other than an initial transition property notice is identified by a unique file number assigned by the filing officer. In the UCC information management system, records of all transition property notices other than initial transition property notices are linked to the record of their related initial transition property notice.

(d) If the filing officer has received a duplicate copy of a transition property notice for such purpose, the filing officer will mark the duplicate copy with the date and time of filing and return the duplicate copy to the submitter.

(e) The filing officer will make any transition property notice and each subsequent related filing or microfilm or other photographic or electronic copy of such documents available for public inspection.

Source Note: The provisions of this §96.21 adopted to be effective September 4, 2001, 26 TexReg 6658; amended to be effective January 9, 2014, 39 TexReg 75