SECTION 122.2. Requests for Allocation, Relinquishment, or Modification of Space in Facilities under the Commission's Control

(a) Requests for allocation, relinquishment, or modification of space in facilities under the Commission's control shall be submitted via the TFC Facilities Service Center by an authorized agency representative. The internet address for the Facilities Service Center is: http://portal.tfc.state.tx.us/fcsm/facilityfrontpage.asp. Requests shall include the following information:

(1) Statement of justification including any increases in number of FTEs and the name of the agency unit; inadequacy of current facilities; lease expiration; and other reasons relevant to the request for facility space changes;

(2) Certification that funds are authorized and available to accomplish the requested action;

(3) Identification of action requested including whether the request adds, relinquishes, or modified state-owned space; and other reasons relevant to the request;

(4) Desired location including: location of current facility; location of requested facility; or special needs relevant to the request;

(5) Term of need to include: short-term (48 months or less) or long-term (specify duration); date occupancy or action is needed; and any other critical schedule factors;

(6) Present occupancy status of subject agency program describing whether the unit is now housed in state-owned or state-leased property (name and address of facility) or not housed; present lease number; number of current FTEs and agency's current square footage; requests must include all contract and volunteer employees' work hours and functions;

(7) Special conditions related to critical agency functions that require facility services beyond regular business hours, or other relevant factors; and

(8) Requesting agency contact and telephone and fax numbers for agency program requiring space or modification.

(b) The requesting agency shall work with TFC to establish General Space Allocation Guidelines for the agency's particular tasks and functions.

(c) TFC will grant or deny a request in writing. TFC's decision on the request is final.

Source Note: The provisions of this §122.2 adopted to be effective January 12, 2006, 31 TexReg 101; amended to be effective June 10, 2008, 33 TexReg 4501