SECTION 20.81. Enhanced Contract Monitoring

(a) The Commission shall use the following factors to assess each contract and determine whether enhanced contract monitoring is necessary.

(1) the complexity of the services;

(2) the contract amount;

(3) whether the services or vendor are new or have changed significantly; and

(4) any other factors that may impact the project.

(b) If the Commission determines that a contract requires enhanced monitoring, the Commission will require that the vendor provide status reports on a scheduled basis to determine whether performance measures are being met. Enhanced monitoring may also include site visits, additional meetings with the vendor, and other documentation requirements needed to assess progress toward meeting performance measures.

(c) The Director of Procurement and Contracts Management shall notify the Commissioners of contracts requiring enhanced monitoring under this section. The Director shall also immediately notify the Commissioners of any serious issue or risk that is identified in a contract monitored under this section.

(d) This section does not apply to an interagency agreement, interlocal agreement, a memorandum of understanding with another state agency, or a contract for which there is no cost to the Commission.

Source Note: The provisions of this §20.81 adopted to be effective June 26, 2017, 42 TexReg 3268