SECTION 6.8. Implementation of Certified Records Retention Schedules

(a) A state agency must establish policies and procedures to ensure state records are maintained until the expiration of the retention periods on its records retention schedule.

(b) Final disposition of state records must ensure that:

(1) archival state records scheduled to be preserved by the commission are transferred to the commission on paper, on microform that meets the specifications in American National Standard for Imaging Materials - Processed Silver-Gelatin Type Black-and-White Film - Specifications for Stability (ANSI/NAPM IT9.1-1996), in electronic format that meets the requirements of the state archives, or in another medium with prior approval of the state archivist;

(2) records scheduled for destruction are destroyed in a manner that ensures protection for any sensitive or confidential information; and

(3) the final disposition of records is documented by the state agency.

Source Note: The provisions of this §6.8 adopted to be effective October 24, 1994, 19 TexReg 8108; amended to be effective September 2, 1999, 24 TexReg 6727; amended to be effective August 30, 2020, 45 TexReg 5906